You sent the RFP to five contractors. Two won't call back, one bids high to stay busy, and one shows up in an unmarked truck with no COI. We answer, walk the property, and hand you a scope sheet you can put in front of a board.
Four things, every time. If a competing bid is missing one of them, that's worth asking about before the board votes.
Line by line: mowing frequency, bed maintenance, pruning windows, cleanups, and what's explicitly not included.
Trigger depth, priority order for lots and walks, pre-treatment policy, and how per-event billing works.
COI naming you as additional insured, plus workers' comp. Sent with the bid, not after you ask twice.
Time-stamped logs and photos by site, so you can answer a board question without calling us.
Anyone can mow in July. The reason properties switch contractors is usually November — the leaves nobody came back for, or the first ice event at 4am.
Cleanup, bed edging, mulch, irrigation start-up, first fertilization
Weekly mowing and detail, weed control, shrub pruning, irrigation audits
Aeration and overseeding, leaf removal, final cuts, winterization
Snow and ice: pre-treat, trigger-depth plowing, walks and entries, salt logs
Free, about 45 minutes, and it ends with a written bid in five business days.
About 45 minutes. We measure turf and bed areas, note the problem spots, photograph the property, and ask what's gone wrong with previous contractors — that last question tells us the most.
Prefer email? Send the bid package to bids@fieldstonegrounds.example and we'll confirm the same business day.
Weekly service with a scope sheet, a route time, and a crew you recognize.
Bid per propertyWritten trigger depths, documented service times, and salt logs for liability.
Seasonal or per-eventBeds, plantings, and hardscape installed to a plan you approved.
Quoted per planInstalled, tuned, and winterized — with water use you can actually justify.
From $185 / visitFertilization, weed control, aeration, and the trees on the property.
Program pricingHomeowners: design, installation, and weekly maintenance in our service towns.
From $65 / visitSample pricing on a concept site.
Commercial work is won on responsiveness before it's won on price. Our front desk answers, takes the scope and the deadline, and books the walk while the manager is still at their desk.
A property manager sends the same bid package to five contractors before the weekend.
A property manager sends the same bid package to five contractors before the weekend.
The front desk picks up at ten to five, takes the property, the scope, and the deadline.
Two-site HOA, maintenance plus snow, board meets in twelve days — flagged as a deadline bid.
On the calendar with the estimator, confirmed by email, and the bid lands with a week to spare.
Five business days from the site walk, usually less. If your board meets sooner, tell us in the request and we'll move the walk up — a late bid is a lost bid for both of us.
Either a seasonal fixed price or per-event, and we'll show you both. Per-event includes the trigger depth and what counts as an event; seasonal is predictable but you pay in a mild winter. Your call.
Yes, and that's where we're strongest — one contract, one account manager, one invoice, with per-site service logs. What we won't do is take a portfolio spread so wide we can't service it well.
A limited number, inside our commercial routes. It keeps the crews efficient and means your property doesn't get whatever's left at the end of the day.